Agent for the Office of Court Administration
Processes notes of issue, jury demands, small claims assessment review petitions, requests for judicial intervention, notices of appeal, etc.
Business Names
Indexes, files, searches, and certifies all Assumed Names Certificates and Corporations.
Civil Court Records
Indexes, files, microfilms, searches, and certifies court proceedings including judgments, changes of name, matrimonial actions (sealed for one hundred years), foreclosures, lawsuits, guardianships, conservatorships, separation agreements (sealed for one hundred years), contracts, torts, tax certioraries, etc.
Criminal Court Records
Indexes, files, and searches court proceedings for criminal cases including indictments, conditions of probation, court minutes appeal proceedings, etc. Issues Certificates of Conviction, certifications of commitments, etc. Youthful Offender and Sex Offense files are sealed and/or have restricted access.
Genealogical & Research Records
Maintains and searches historical records such as Military (Revolutionary, War of 1812, Civil War, etc.), church formations, cemetery records, library records, oaths of officers, early court records (Oyer & Terminer, Circuit Court, Court of General Sessions, etc.), election records, tax collector's bonds, adoptions (sealed), surrenders, etc.
Judgments & Liens
Files, indexes, searches, and certifies judgments, federal tax liens, uniform commercial code filings, mechanics and producers liens, building loan agreements, notices of lending, crime victim, hospital welfare, criminal surety bond liens, etc. Issues income and property executions for collection of judgments.
Miscellaneous Recordings
Records Military Discharges, Exempt Volunteer Fireman Certificates, Powers of Attorney, Water & Sewer District Proceedings, Trust Agreements, Notice of Pendency, etc.
Passport Applications
Reviews and processes passport applications as an Acceptance Agent for the U. S. Department of State.
Pistol Permits
Maintains files for pistol permit holders, processes background checks, issues non-destruction certificates, and registers handguns.
Public Inspection & Access
Maintains records for public inspection and access, excluding sealed or restricted access categories such as adoptions, youthful offender & sex-related criminal cases, divorce & separation agreements, coroner's inquests, and decisions.
Oaths of Office
Administers, indexes, and files oaths of office for notaries public, county officials, town officers, etc., and provides notarial services.
Real Property Records
Records, indexes, microfilms, and searches documents related to county land records including deeds, mortgages, easements, rights of way, agreements, leases, affidavits, assignments, releases, discharges, contracts, maps, subdivisions, land separations, highway proceedings, etc.
Specialized Taxes
Collects, apportions, and distributes mortgage tax and real estate transfer tax as Agent for the NYS Department of Taxation & Finance to the State of New York, Rochester Regional Transportation Authority, State of New York Mortgage Agency, and municipalities in Genesee County.