Central Services and Purchasing

Central Services administers the purchasing function for Genesee County, including the procurement of materials, supplies, equipment, and services. We ensure that the County receives the highest quality goods and services in the most cost-effective manner by utilizing Sealed Bids, Requests for Proposals, and Quoting procedures. Although Central Services does not provide services directly to the public, our commitment to sound procurement practices and wise expenditure of taxpayer dollars benefits all indirectly.

The Purchasing Division operates in accordance with New York State Procurement Laws 103 and 104b, as well as the monetary values established by the Genesee County Legislature. We also verify that requested items are true sole sources, have no reasonable equivalent, and are available from a single source. In emergency situations, whether county-wide or departmental, Purchasing facilitates the process and ensures compliance with statutory criteria.

In summary, the Genesee County Purchasing Department plays multiple roles, including:

• Providing expertise on the procurement process to end users.

• Advising and assisting management and county departments with budget questions, project planning, lease-or-buy decisions, and legal requirements.

• Making balanced decisions that consider quality, total cost, timeliness, control, accountability, budgetary constraints, and politics.

• Acting as a monitor ("watchdog") to ensure that procurement laws and county policies are met.

• Additionally, Purchasing manages Central Services, providing mail, printing, courier, and graphics services to other county departments.

The Central Services Printing and Mail Division offers typesetting, consultation, forms design, postal services, bindery, and interoffice courier services to county departments. This division acts as the county's central supply source for bond and computer paper, schedules inter-office deliveries, and coordinates the design and order of business cards as needed. It also manages United Parcel Service (UPS) deliveries and shipments for county departments.

Central Services is responsible for custodial and cleaning services across 12 county buildings. Our crew handles daily cleaning as well as regularly scheduled tasks such as floor waxing and window washing. We maintain high standards of cleanliness and ensure a healthy environment for county employees and the public. Special tasks are scheduled as needed. 

Central Services is also tasked with inventory control and appraisal of county property for fixed assets. We manage the storage and disposal of surplus, obsolete, or defective county equipment and materials through use of a public bidding process and auction.

Purchasing Director: Chet Kaleta

Purchasing Agent: Jessica O'Neil

Custodial Supervisor: Kevin Jackson 

Mailroom & Print Shop Supervisor: Mark Adams